Appleseed is hiring an Executive Assistant!

Alabama Appleseed seeks an Executive Assistant to manage a wide range of administrative duties and provide development support. The Executive Assistant works closely with the Executive Director and reports directly to the Executive Director. This position requires excellent organizational skills, communications skills, and the ability to work independently in a fast-paced, nonprofit environment. An ideal candidate can manage spreadsheets, update a donor database, keep the office stocked with supplies, and troubleshoot with Spectrum when the internet is down. Mail merge, Mail Chimp, and basic graphic design skills are a plus, but not required.

Previous administrative, paralegal and/or office management experience is preferred. This is a full-time position based in Appleseed’s Birmingham office, although a 30 to 32-hour week role would be considered if the candidate possesses proven experience in a similar setting.

Our office can be calm one day, energetic the next. Comfort with the unexpected and an ability to adjust to new experiences are musts.  

 Responsibilities:

• Assist leadership in responding to letters, emails, and requests from a wide range of stakeholders;
• Provide support in coordinating meetings and public events;
• Assist in managing Appleseed’s offices through maintaining office equipment, ordering supplies, communicating with vendors, and troubleshooting when related issues arise;
• Organize and utilize excel development spreadsheets and Little Green Light donor database;
• Manage mass mailings;  
• Contribute to other organizational needs as might arise in a small nonprofit, particularly related to organization-wide projects such as the Celebrate Justice annual event, report distributions, and board meetings;
• Assist in managing Executive Director’s schedule (occasionally);
• Arrange some travel;
• Assist with expense reports and filing of various documents;
• Manage on-boarding of new employees.

Qualifications:

• Demonstrated commitment to Alabama Appleseed’s mission, vision, and approach to advocacy;
• Two or more years of experience as an administrative assistant or office manager preferred;
• Highly proficient in Excel, Microsoft, Powerpoint, adobe and Google docs;
• Excellent written communication skills;
• Strong initiative and ability to manage and complete tasks with minimal supervision;
• Commitment to working in an office setting full time;
• Ability to get along and work collaboratively with diverse personalities;
• Valid Alabama drivers license.

​Salary and Benefits: This position offers a competitive nonprofit salary range of $45,000 to $55,000, depending on experience, along with a benefits package including health insurance, generous paid leave, and 401(k) after one year; reimbursement of travel-related expenses.

To Apply: Send a cover letter, resume, and three references to Appleseed’s Executive Director, Carla Crowder, at carla.crowder@alabamaappleseed.org. Applications will be reviewed on a rolling basis and accepted until the position is filled. Please write “Executive Assistant” in the subject line. 

The injustices that we are fighting in Alabama today are directly connected to long histories of inequality and oppression in this state. As we build our team to fight for a better Alabama, we know that people who have historically been overlooked need to lead. For this reason, we welcome and strongly encourage applications from people of color, women, people with criminal histories, people from working class backgrounds, and LGBTQ people.

Alabama Appleseed values an inclusive culture and diverse workforce. Alabama Appleseed encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, and record of arrest or conviction. 

About Alabama Appleseed: ​Alabama Appleseed is a nonprofit, nonpartisan 501(c)(3) organization founded in 1999 whose mission is to achieve justice and equity for all Alabamians. Alabama Appleseed conducts integrated culture and policy change campaigns to confront laws and policies that harm the poor and to remedy the root causes of poverty and injustice. Its campaigns use policy analysis, research and documentation, legislative action, public education, community organizing, coalition building, direct legal representation and reentry services. Alabama Appleseed is a vibrant, growing organization that prides itself on creating strategic, evidence-based solutions to some of the most pressing problems in Alabama, and allowing the ingenuity of our staff to lead the way. We achieve our mission through a unique hybrid model: providing legal representation and reentry services to wrongly sentenced Alabaimans and conducting research and policy advocacy to reform the systems that created Alabama’s criminal justice crisis.

Alabama Appleseed is a member of the national Appleseed Network, which includes 18 Appleseed centers across the U.S. and in Mexico City.